Everything you need to
staff your events.
Recruit, rota and clock in your event staff, with hours ready to export for payroll, all in one place.
Built for festivals, live events and warehouse venues.
Event staff management
software.
Manage your recruitment, staff, rotas and timesheets all from one place, with hours ready to export for payroll.
Book a demo
Run everything in one platform.
Recruitment, rotas, on-site timesheets and payroll exports. Event Master is a one-stop shop for staffing your events.
See every feature →Recruitment
Event pages, your own jobs site and AI screening.
Staff Rota
Teams and shifts, with staffing costs as you go.
On-site timesheets
Clock staff in and out, even offline.
Payroll Exports
Hours and holiday pay, ready to export.
Build your event page.
Go live. Get applicants.
Create a page for each event with everything candidates need to know, from dates and location to camping, parking and deposits. When it goes live, candidates apply for your roles, and every event gets its own applications list to review.
Tailor every event page
Add the details candidates ask about, then list each role with its rate, shifts and perks.
An applications list for every event
Review each event's applicants on their own, without them getting mixed up with your other events.
✦ Every event gets its own page and applications list, included in every plan.
Let AI find your
best applicants.
Event Master's AI screens every application against your role criteria and scores each applicant, so the strongest people are at the top of your list before you open a single CV.
AI Application Screening
Every application is checked against your role criteria the moment it arrives, so you don't have to read them all.
Applicant Scoring
Each applicant gets a score, and your list is ranked so the best candidates rise to the top.
✦ All AI features are included in every plan, at no extra cost.
Ditch the webform.
Get your own jobs site.
We host a recruitment website for you at your own address, listing every role you're hiring for. Applicants apply with their Event Master profile instead of filling in another form.
Using a webform
- Applicants retype the same details for every event
- Responses land in a spreadsheet you have to tidy up
- Roles, applicants and staff live in different places
With Event Master
- One profile, reused for every application
- Applications arrive ready to screen and score
- Hire straight into your rota and timesheets
✦ Your own jobs site is included in every plan.
Your site, your subdomain
Your branding, your events and all your open roles in one place. Share one link on your socials and website.
Apply with their Event Master profile
Applicants use one profile for every application, with their experience and portfolio already filled in.
From the campsite to the main stage.
Stop juggling spreadsheets.
Keep one list of everyone.
A sheet for recruitment, another for the rota, another for payroll, and they're never quite the same. Event Master keeps one record for every person you've hired, and your staff keep their own details up to date.
Using spreadsheets
- A separate copy for recruitment, rotas and payroll
- Details change in one sheet but not the others
- Staff email in every time their details change
- Mistakes turn up on the night, or in someone's pay
With Event Master
- One record per person, shared by every event
- Staff update their own details in their profile
- Search, filter and email from a single list
✦ Your contacts database is GDPR compliant and included in every plan.
One record per person
No more copies of the same person in three different files, each saying something slightly different.
Find and message anyone
Search and filter everyone you've ever hired, then email them about your next event in one go.
Staff update their own details
New phone number? New address? Your staff change it themselves in their Event Master profile, instead of emailing you so you can update every spreadsheet by hand.
No more "I've changed my number" emails.
Staff deposits,
handled for you.
Ask staff for a deposit before your event to secure their place. They can pay upfront or with Klarna, the money goes straight into your own Stripe account, and Event Master takes care of requesting, holding and refunding it.
Request and hold deposits
Request a deposit before the event. Staff pay upfront or with Klarna, and you see who's paid at a glance.
Refund after the event
When the event's done, refund deposits from Event Master. No bank transfers to set up one by one.
Collecting deposits yourself
- Chasing bank transfers and matching them to names
- Tracking who's paid in yet another spreadsheet
- Sending every refund by hand after the event
With Event Master
- Request deposits from your staff in Event Master
- Staff pay upfront or with Klarna
- See who's paid at a glance
- Refund deposits from the platform when the event's over
✦ Deposits go into your own Stripe account, and managing them is included in every plan.
Every shift covered. Every hour counted.
Build your rota.
Know the cost before the event.
Set up teams for each event, like your main bar or the gates, with their opening times and shifts. Fill every shift from the staff you've hired, and see your projected staffing costs as you go.
✦ Rotas and cost projections are included in every plan.
Teams and shifts
Lay out each team's positions and shift times, then fill them from your hired staff.
Cost projections
See what each team will cost before the event, so there are no surprises on the payroll.
Record hours on site.
Even when the wifi drops.
Your managers record when staff start and finish, right there on the day. On-site mode keeps working offline and syncs when you're back online, and the hours are ready for payroll with nothing to retype.
Clock staff in and out
Record working times as they happen. No connection? Keep going, and it syncs up later.
Ready for payroll
Hours and holiday pay are worked out for you and ready to export, so nobody retypes them.
Paper sign-in sheets
- Typed up by hand after the event
- Hours mistyped into the payroll spreadsheet
- Sheets lost, soaked or unreadable
With Event Master
- Hours recorded as they happen
- Keeps working offline and syncs later
- Ready for payroll, with nothing to retype
✦ Live timesheets and payroll exports are included in every plan.
From your first 20 staff to your biggest season.
See how your
recruitment is going.
The analytics you'd expect from any modern platform, for your own jobs site: visits, applications and sign-ups over time, where your visitors come from, and which roles are getting the most interest.
✦ See which social posts are bringing in applicants. Included in every plan.
© Copyright Event Master
Event Master is a trading name of Festival and Event Systems Ltd.
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