Everything Event Master does,
in detail.
From the first application to the payroll export, here is every part of the platform. Everything on this page is included in every plan.
Get the right people applying
Your own jobs site, a page for every event and a listing for every role, with one profile your applicants use everywhere.
Your own jobs site
A recruitment site for your company, hosted for you at your own address. Share one link on your socials and website.
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Your branding
Your logo, a banner and a description of your company, with links to your website and socials.
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Every event in one place
Your upcoming events and how many roles are open, plus the events you have run before.
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Explain how you hire
Add a wide banner showing applicants how your recruitment process works.
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Private mode
Hide the links to Event Master, so the site is all about you.
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Easy to contact
Show your phone number and contact email for applicants with questions.
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Notify me
Visitors can ask to be told when you open more roles, by email or by text.
Event pages
Every event gets its own page with everything candidates ask about before they apply.
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Dates, location and details
Set the dates and location, and describe the event in as much detail as you like.
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What comes with the job
Show whether a ticket, camping, car or van parking permits, a uniform or a deposit are part of it.
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Cover images
Upload a banner for desktop and another for mobile, so the page looks right on any screen.
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Event handbook
Attach a PDF handbook that every applicant can download.
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Website and socials
Link the event's own website, Facebook and Instagram.
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Go live when ready
Build the page in private, then switch it live when you open applications.
Roles and job listings
Add each role you are hiring for. It shows on the event page as soon as it goes live.
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Rate and shifts
Show an hourly rate or a range like £10 to £20, and the number of shifts. Both can be worked out from your rota.
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Arrival, meals and deposit
Set the check-in date and time, whether meals are included, and the deposit the role needs.
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Open, close, show or hide
Stop taking applications, or hide a role, without deleting it.
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Minimum age
Let 16 and 17 year olds apply for the roles where your company allows it.
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Payroll details up front
Ask applicants for their payroll details when they apply, so there is no chasing before payday.
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Tags and targets
Split a role with tags, like bar or cellar, and set how many people you need for each.
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Volunteers
Leave a role out of payroll lists and exports, for events with a mix of volunteers and paid staff.
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Direct links
Share a link straight to a role's application form.
Applying with an Event Master profile
Staff fill in one profile and use it for every application, so they never type the same details twice.
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One profile
About them, experience, contact details, right to work and payroll, filled in once.
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CV and experience
Applicants upload a CV, tick the experience they have and add anything else relevant.
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References
Contact details for referees who managed or supervised them.
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Progress as they go
Each section shows how complete it is and what is still missing.
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Cover letter and priority
Add a cover letter, and rank their choices when applying for more than one role at an event.
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Consent built in
Applicants confirm their details are accurate and grant you access to their profile.
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Track every application
Staff can check the status of each application, and withdraw or resubmit it.
Pick the best people, faster
Screen, score, check and accept applicants, with every decision recorded.
AI screening and scoring
Built into every plan at no extra cost.
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AI application screening
Every application is checked against your role criteria the moment it arrives.
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Applicant scoring
Each applicant gets a score, so the strongest candidates are at the top before you open a single CV.
Reviewing applications
Every event has its own applications list, so applicants for different events never get mixed up.
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Clear statuses
Move each application through Submitted, Reviewing, Accepted or Rejected.
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A reason for every change
Add a note when you change a status, so everyone knows why.
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Full history
See who changed each application, when, and what they wrote.
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Filter and search
Filter by skill, years worked, experience and references, or search by name.
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Bulk changes
Select applications and update their status, right to work or references in one go.
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Everything on one card
Cover letter, priority choice, tags, deposit and status, without opening anything else.
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Apply on their behalf
Create an application for a member of staff yourself.
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Interested list
See everyone who registered interest in an event, ready to invite them to apply.
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Flag time wasters
Frequent last-minute drop-outs, and blocklisted people reapplying under a different email address, are flagged so you can decide with the full picture.
Automated referencing
Check experience without phoning round.
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One click
A single click sends the referee a generated questionnaire to verify the applicant's experience.
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From managers
Applicants confirm that each referee was their manager or supervisor.
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Answers on the profile
Responses appear on the applicant's profile, with when you last asked.
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Your requirements
Choose how many references applicants must give, and whether a CV is required.
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Get told
Admins can be emailed when a reference arrives or changes.
Right to work and employment details
Collect what you need to employ someone, before they start.
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Right to work
Staff upload the documents that prove it, such as a passport, share code, birth certificate or National Insurance card.
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Record your checks
Mark each person's right to work as checked on their profile, or for a whole batch of applications at once.
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Ready before they start
Applicants cannot submit until their right to work section is complete, so nobody turns up on site unchecked.
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Checked as they type
National Insurance numbers and share codes are validated before they are saved.
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PAYE or self-employed
Choose whether your staff can be self-employed, and collect a UTR and an invoicing agreement if they are.
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Student loans
Staff answer the student loan questions your payroll needs.
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Age checks
Applicants under 18 are kept out of the roles that need adults.
From the campsite to the main stage.
Keep track of everyone you hire
One database for all your staff, deposits handled for you, and every message in your own words.
Contacts database
Everyone who has applied or registered interest, in one list that stays up to date.
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Staff keep it up to date
People change their own phone number, address and emergency contact in their profile.
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Blocklisting and safelisting
Applications from people you will not use again are rejected automatically, and your top performers are flagged so you do not re-review them every season.
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Automatic approval
Import the emails or National Insurance numbers of staff you already trust, and they are approved when they sign up.
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Automatic blocklist
Do the same for people you will not use again. Their applications are rejected with a note.
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Private notes
Add notes, an employee number and payroll status that only your admins can see.
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Their history
Past events worked, applications, deposits and a log of every change to their profile.
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Search everything
Find contacts, interested people and events from one search box.
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Export and copy
Export staff to Excel by event, role or tag, or copy all their emails or phone numbers.
Deposits
Request, hold and refund deposits across the season, in your own Stripe account.
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Your own Stripe account
Deposits go straight into your Stripe account. We guide you through connecting it.
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Per role or per person
Set a deposit on a role, or request one from an individual applicant.
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Card or Klarna
Staff pay by debit or credit card, or with Klarna.
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Your terms
Attach your own deposit terms for staff to read before they pay.
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Requested, held, refunded
Track every deposit through the season, and refund from your dashboard.
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Receipts for staff
Staff see their deposit history and receipts in their profile.
Emails and alerts
Keep applicants informed, and hear about the things that need you.
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Your own wording
Customise the accepted, rejected and deposit request emails, with a live preview.
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Alerts for admins
Choose who hears about payroll updates, paid deposits, references and withdrawn applications.
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Tell interested people
People who registered interest hear when you open applications.
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Message staff your way
Copy the emails or phone numbers for an event, role or tag into your own messaging.
Every shift covered. Every hour counted.
Staff every shift, and record every hour
Build the rota from the people you have hired, see what it will cost, and clock everyone in on site.
Teams and rotas
Plan who works where and when, for every bar, venue and area.
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A team for every area
Set up a team for each bar, venue or area, with its own opening times.
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Shifts and positions
Add shifts and positions, each with its own rate and colour.
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Shift patterns
Add up to 50 positions for a role in one go.
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Assign staff
Pick from the staff you have accepted, with clashes flagged by role or by shift times.
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Staff without a profile
Add someone to the rota by name, even if they have not signed up.
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Targets fill themselves
Each role shows how many of its positions are filled.
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Export the rota
Download the rota to share with your managers.
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Full screen on a phone
Turn your phone sideways to see the whole rota.
Cost projections
Know what your staff will cost before the gates open.
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Cost per team
See what each team will cost, worked out from its positions and rates.
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Holiday pay included
Projections add holiday pay, so there are no surprises on the payroll.
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By role
See how much of each team's cost comes from each role.
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Always current
Totals update as you change the rota.
On-site timesheets
Record hours as they happen, even in a field with no signal.
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Timesheet managers
Give your managers on site their own timesheet dashboard, without access to anything else.
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Start and finish times
Record when each person starts and finishes, and their hours are worked out.
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Works offline
On-site mode keeps working with no signal, and syncs when you are back online.
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Saves and syncs
Changes save automatically, and changes from other managers appear as they happen.
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Changes on the day
Add extra rows and people on the day, registered or not.
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Timesheet summary
Filter the hours by role or position after the event, and export them.
Payroll, ready to go
Everything your payroll needs for an event, in one list.
Payroll
No sign-in sheets to type up, and no chasing bank details.
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One list per event
Bank details and HMRC information for everyone who worked.
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Choose who is included
Include or leave out roles, such as volunteers.
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Chase missing details
Ask staff for missing payroll details in one click, and see when you last asked.
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Export for payroll
Export in a standard format, or in the format your payroll provider uses.
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Hours and holiday pay
Worked out from the timesheets, ready to export.
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Updates as they happen
Admins can be emailed when staff update their payroll details.
From your first 20 staff to your biggest season.
See how it is going, and stay in control
The numbers behind your recruitment, and control over who can see your staff data.
Insights
The analytics you would expect from any modern platform, for your own jobs site.
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Site traffic
Visits to your jobs site over time.
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Where visitors come from
A breakdown of your traffic, so you can see which posts are working.
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Applications
Role applications over time, across all your events.
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Registered interest
How many people asked to be told about your events.
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Contacts added
New people joining your contacts database, today and over the last 28 days.
Admins and security
Decide who sees what, and keep your staff data safe.
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Admin permissions
Choose who can use your dashboard.
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Alerts without access
Add people who receive email alerts without seeing the dashboard.
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Two-factor sign in
Accounts with access to staff data are protected with two-factor authentication.
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GDPR by design
Staff grant you access to their profile when they apply, and keep their own details up to date.
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Support when you want it
Choose whether the Event Master team can access your account to help.
See it working for your events.
Book a demo and we'll walk you through Event Master, or find the plan that fits your season.
© Copyright Event Master
Event Master is a trading name of Festival and Event Systems Ltd.
v1.6.1
